Before you begin
What You’ll Need in Virginia
Welcome! Virginia keeps year-end evaluations refreshingly simple. You gather a few examples of your student’s work from this year, and your evaluator reviews them and writes the letter confirming your student is making good progress — ready to file with your division superintendent by August 1. Here’s exactly what to have ready, with photo examples just below.
A Quick Welcome
The checklist
What You’ll Need to Gather
Five things, and none of them take long. Gather them at your own pace — the photo examples are just below.
Everyone homeschools differently, and we get that. Use this as a chance to show what your student did this year. Keep it simple, and before you know it you’ll be done and on your way!
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A Short Summary of Subjects
A brief note on what your student worked on this year. Even a sentence or two per subject is plenty — Virginia does not require a formal subject log or attendance record.
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Book & Author List
Three (3) titles from your student’s reading this year, with authors. The evaluation form asks for them, so jot them down before you begin.
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Portfolio & Work Samples
A sample of your student’s completed work — worksheets, assignments, projects, or writing. This is the main evidence your evaluator reviews to confirm academic progress.
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Student Interview
A short set of questions for your student, included right on the evaluation form. You can answer them together as you go.
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Two to Four Photos
Snapshots of your materials and your student’s work to upload. Two are needed — a calendar photo and test results are optional extras — and the examples below show what works.
Photo examples
4 Simple Photo Examples
These examples show what works. When your photos look like the examples below, our evaluators can review your submission and return it noticeably faster.
Picture 1 of 4
A Daily Log, Calendar, or Days Chart Optional
Optional. Virginia does not require an attendance log, but if you kept a daily log, calendar, planner, or days chart, one photo of it is a nice addition. A day-count tally or a filled-in planner both work.
A printable tally chart with days crossed off. One clean photo captures the whole year at a glance.
A filled-in weekly planner or calendar showing subjects, lessons, and dates works just as well as a day-count tally.
Picture 2 of 4
A Sample of Books, Materials & Projects
One overhead photo of the books, workbooks, and projects your student used this year. Lay out what you have so titles or project details are visible.
Gather any textbooks, workbooks, or projects your student used or completed. Lay out what you have so titles or project details are visible, then take one overhead photo.
Used online classes too? Lay out your materials with the computer or device visible, then take one overhead photo.
For online-only learners, a clean shot of the laptop and workspace is enough. The portfolio photo will cover the course list and printed work.
Picture 3 of 4
Portfolio Samples and Work
One photo of your student’s portfolio — finished worksheets, assignments, and other completed work. Online learners can include transcripts or progress reports.
Gather any finished worksheets, assignments, or other completed student work. Spread what you have flat in one frame to show your student’s portfolio from the year.
Spread your student’s completed work flat with the computer or device visible in one frame to show the full portfolio.
Print the transcript, progress report, and any end-of-course summary from the online platform. One photo of the stack is all that’s needed.
Picture 4 of 4
Standardized Test Scores Optional
Optional. Virginia does not require standardized testing for the evaluation-letter route. If your student took a standardized achievement test this year and you’d like to include the results, upload a photo or scan of the completed score report — otherwise, simply skip this picture.
Ready to Begin Your Evaluation?
Gather your photos and book list, then take the next step. Our team keeps the process moving as quickly as possible.